How it works.
What a run actually looks like, what onboarding your template involves, and what changes about your workflow — which is less than you might expect.
The shape of it
Supported publisher score-report PDFs go in. A dated copy of your own Word report template comes out with the score tables filled, and an audit record comes out beside it. Your master template is untouched, your narrative is untouched, and the clinical work is unchanged. The only thing that disappears is the typing between the two.
One run, four stages
1 · Add
Add the digital score-report PDFs your publisher’s scoring platform exported — as many as the battery has. Hansym identifies each one from the text inside the file, not from what the file is called, so a renamed export is still recognised and a misleadingly named one is not trusted. Hansym then takes from each file only the fields it has been verified to read for that assessment, and ignores everything else.
2 · Review
Every queued file has to be resolved before anything is written. Files Hansym identified confidently arrive already labelled; anything it could not confirm — an ambiguous form marker, an unexpected layout, a form outside its verified coverage — stays in the queue with the reason shown, for you to resolve or exclude. This is the point of the stage: you see the problem before a report exists, not after.
3 · Generate
Hansym copies your prepared blank template to a new dated file and fills the mapped cells. Values it could not verify are not written — they go to the review list instead. If a destination cannot be resolved, or two sources claim the same destination, or a form’s contract does not hold, the run stops before any file is created rather than producing a report you would have to unpick.
What it does not do at this stage is worth stating: it writes no diagnoses, no interpretations, no recommendations, no behavioural observations, and no narrative of any kind. Classification bands are computed from fixed score ranges — never copied from the classification text the PDF happens to print.
4 · File
The finished Word file is saved in your Documents folder, under Psych Reports, with the date in its name, and an audit record is written beside it listing every value written and everything routed to review. Both are ordinary files on your disk. Your master template was never opened for writing.
Template onboarding
Hansym writes into your report, which means it has to learn your report first. That is what onboarding is, and it is included in the seat price.
You supply a blank copy of the report template you already use — no client data in it. We import it, and Hansym analyses its tables and proposes a destination for each assessment: which table, which rows, which rater column. You review those proposals with us and confirm or reject each one. The confirmed result is saved on your machine as the prepared version of your template.
From then on, destinations are resolved from the table’s own title, headers and row labels rather than from a remembered position, so ordinary editing of the surrounding document does not silently break the mapping. If the template’s structure does change materially, the prepared template is flagged for re-checking rather than used on a guess.
Two honest caveats. First, compatibility is confirmed during onboarding rather than assumed — if a destination cannot be established for an assessment you need, you will hear that during onboarding rather than after a bad run. Second, the template picker accepts a legacy Word 97-2003 .doc file and converts it once at import using the copy of Microsoft Word already installed on the machine; your original is not modified, and if Word is not present the import stops and tells you to save a .docx copy yourself.
What changes, and what does not
| Your report template | Unchanged | prepared once at onboarding; the master is never written to |
|---|---|---|
| Your narrative and formatting | Unchanged | only mapped score cells are touched |
| Where scores come from | Unchanged | the same publisher score reports you already export |
| Where reports live | Unchanged | ordinary files on your disk, in a folder you control |
| Transferring the scores | Automated | this is the step Hansym replaces |
| Checking the report | Still yours | a qualified clinician must review the final report |
Before you get in touch
Hansym fits a practice that runs Windows, repeats a recognisable battery, exports digital score reports from the publisher’s platform, and has a Word report template it uses over and over. It does not fit a Mac-only practice, a paper or scanned workflow, a practice that wants software to draft the report, or a battery that sits outside verified coverage. We would rather establish that in twenty minutes than after a purchase.
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